Employee-Retention-Credit
Michels & Hanley CPAs LLP

Employee Retention Tax Credit (ERTC)

 

Employee Retention Tax Credit (ERTC)

Coordination with Paycheck Protection Program

The ERC was initially created when the CARES Act was signed into law March 27, 2020.  However, pursuant to the original CARES Act legislation, employers that received Paycheck Protection Program (PPP) loans were not eligible to claim ERC benefits. Thus, many employers that received PPP loans largely ignored eligibility requirements for the ERC.

The Consolidated Appropriations Act, 2021, retroactively repealed the restriction that prevented PPP borrowers from claiming ERC benefits. Thus, PPP borrowers that are otherwise eligible to claim ERC credits can retroactively claim these credits on qualified wages paid after March 12, 2020, by filing Form 941-X to amend the originally filed Form 941 for the appropriate quarter.

The legislation also prevents employers from using the same wages to calculate ERC credits and count towards PPP loan forgiveness. A careful analysis will be required to maximize ERC credits and achieve full PPP loan forgiveness. Payroll costs are often the easiest costs to identify when preparing and submitting PPP loan forgiveness applications. PPP borrowers that are also eligible for ERC credits may need to spend time identifying non-payroll costs to apply to PPP loan forgiveness in an effort reduce the amount of payroll costs needed for full forgiveness.

ERC: 2020 v. 2021
It is important to distinguish between the two different ERC time periods established by the Consolidated Appropriations Act, 2021. (We will refer to credits claimed from March 12, 2020, through Dec. 31, 2020, as 2020 ERC credits, and credits claimed from Jan. 1, 2021, through June 30, 2021, as 2021 ERC credits.) The new legislation retroactively allows PPP borrowers to claim ERC credits back to March 12, 2020, but it does not change the computational rules applicable to the 2020 ERC. The new legislation also allows PPP borrowers to claim the 2021 ERC, but it also makes significant changes to the computational rules applicable to the eligibility and calculation of 2021 ERC credits.

ERC Eligibility
Eligibility for ERC credits are determined on a quarter-by-quarter basis. The quarter becomes an eligible quarter for employers that pass either the business suspension condition or the gross receipts condition.

Business Suspension Condition
An employer satisfies the business suspension condition for any period during which business operations were fully or partially suspended due to orders from an appropriate governmental authority relating to COVID-19. It is generally clear when business operations have been fully or partially suspended due to a government order. However, there can be uncertainty in determining instances where a partial suspension may qualify.

The IRS has provided guidance on their website via 94 FAQs.  While the FAQs do not yet take into account the new legislation, many of the basic principles, including the business suspension condition, were not changed by the new legislation. Furthermore, the FAQs may not be relied upon as legal authority. Nonetheless, the FAQs contains 10 questions and answers that provide insight into the IRS’s current view of many key issues. For example, the FAQs provide the following basic principles with respect to the business suspension condition:

  • A partial suspension of business operations might include a restaurant that is required to
    close in-door dining services or a health care provider that is required to suspend certain
    elective procedures even though other aspects of their business operations continued such
    as carry-out service or emergency procedures.
  • An essential business that is allowed to remain open must have a “more than nominal portion” of its overall business operations impacted by a government order in order to constitute a partial suspension of business operations.
  • An essential business may have a partial suspension if their business operations are impacted by suppliers that are impacted by a government order.
  •  A government order requiring businesses to reduce their normal operating hours can constitute a partial suspension of business operations.
  • Businesses generally will not qualify due solely to a loss of customers.
  •  Businesses generally will not qualify if they are able to continue comparable operations by requiring their employees to telework.

It is important for businesses to examine any potential disruption in their business operations to
determine if such disruption has a “more than nominal” impact and whether such disruption can
be tied back to mandatory obligations imposed by a government order.

Gross Receipts Condition
The other eligibility condition is the gross receipts condition. This is a mechanical test that compares the current quarter’s gross receipts with the gross receipts from the same quarter in 2019.  The gross receipts condition was also changed by the new legislation, for 2021 only, to allow for more employers to be eligible. Thus, the gross receipts test is different based on whether the quarter being tested is a quarter in 2020 versus a quarter in 2021. The gross receipts condition is satisfied as follows:

  • 2020 ERC:
  • Gross receipts for a quarter declined by more than 50% as compared to gross
    receipts during the same quarter in 2019. 
  • Employers remain eligible until the end of a quarter whereby gross receipts exceed
    80% of gross receipts during the same quarter in 2019.
  • 2021 ERC:
  • Gross receipts for a quarter declined by more than 20% as compared to gross receipts during the same quarter in 2019.
  • Employers can elect to use the prior quarter in order to qualify the quarter of 2021 being tested. For example, for Q1 2021 an employer can either test Q4 2020 against Q4 2019 or Q1 2021 against Q1 2019.

Example
• Gross Receipts decreased by 50% (2020) or 20% (2021) using 2019 as baseline. 

1st Qtr. 2021 – 1st Qtr. 2021 vs. 1st Qtr. 2019
OR

  • 4th Qtr. 2020 vs. 4th Qtr. 2019
  • 2nd Qtr. 2021 – 2nd Qtr. 2021 vs. 2nd Qtr. 2019
  • 3rd Qtr. 2021 – 3rd Qtr. 2021 vs. 3rd Qtr. 2019
  • 4th Qtr. 2021 – 4th Qtr. 2021 vs. 4th Qtr. 2019
  • If less than 500 employees – All wages for quarter qualify

Credit Amount
An employer that can establish an eligible quarter and determine the amount of qualified wages
will be entitled to a credit equal to a percentage of such qualified wages.  The new legislation has
increased this percentage and expanded the definition of qualified wages for 2021. The credit amount for the two time periods is:

  • 2020 ERC:
  • 50% of qualified wages.
  •  Qualified wages are limited to $10,000 per employee per year.
  • Maximum credit amount is $5,000 per employee for 2020.
  • 2021 ERC: 
  • 70% of qualified wages.
  • Qualified wages are limited to $10,000 per employee per quarter. 
  • Maximum credit amount is $7,000 per employee per quarter of 2021.
 

The additional value of the expanded credit amount for 2021 can be significant. ($28,000 per employee.

How to claim

• 2020 – Form 941x
• 2021 – Form 941x for payroll tax returns already filed (1st and 2nd quarter).
• For 3rd and 4th quarter 2021 (payroll tax return not filed yet), complete Form 7200 (Advance
Payment of Employer Credits Due to COVID-19) or reduce payroll tax deposits

Example for quarter in 2021

• 5 employees
• Each employee earns $3,000 / month in wages
• = $15,000 / month for 5 employees
• = $45,000 / quarter
• 70% = $31,500 ERTC
• X 4 quarters = $126,000 / year

Other Considerations

• No Double Dipping – 2020 ERC: As discussed above, wages used to claim an ERC credit cannot count towards PPP loan forgiveness. Similarly, wages used to claim paid leave credits pursuant to the Families First Coronavirus Response Act or Section 45S Family and Medical Leave Act (FMLA) credits are excluded from the ERC calculation. Furthermore, no wages paid to an employee for which a work opportunity credit is allowed can count towards the ERC credit.

• No Double Dipping – 2021 ERC: The limitations related to PPP coordination, paid leave credits, and FMLA credits are the same, but for 2021, only the wages taken into account in determining the work opportunity credit are excluded from the ERC. Furthermore, wages taken into account in determining research credits are excluded from the ERC.

• Aggregation Rules: The applicable aggregation rules must be considered whenever there are businesses with common ownership. The aggregation rules can apply to parent subsidiary relationships, brother-sister relationships, and affiliate service groups.  Aggregating businesses together will impact determination of the business suspension condition, calculation of the gross receipts condition, and full-time employee counts.  

Employee-Retention-credit-2020 vs 2021
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